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Telework: 3 tools to secure remote work

Worldwide restrictions and containment measures to try to contain the coronavirus and prevent its spread across the world are forcing many organizations to rethink their operations. Rather than moving around and meeting a number of hassles, many are turning to videoconferencing, file synchronization and sharing, and other remote working solutions to keep their business going. Even in China, where telework is not a very popular policy, Zoom software, a telework tool, recorded a 15% increase in downloads in one day.

Telework may appear to be beneficial for many companies, and its adoption has increased significantly in recent years. The global enterprise file synchronization and sharing (EFSS) market could reach $ 24.4 billion by 2027, up from $ 3.4 billion in 2018.

What are the risks of teleworking?

Warning

Failure to consider data security and confidentiality can put a business at risk. In this new context, companies must implement solutions so that employees can work from home while being able to access and transfer data securely.

Working from home is much less secure than working in the office. Personal networks are often not as secure as work networks. Bringing work laptops home increases the risk of theft, which puts sensitive data at risk.

People working from home often go to cafes or other public places to work. This too, can be a security issue. The Wi-Fi networks available to the public, like your Starbucks, are very easy to hack. This means that these “nomadic” working practices can threaten company information.

People who use their own devices to work from home are also a safety concern. Personal devices may not even be equipped with a good antivirus, which logically is not the case with a desktop device.

So how can employees work from home safely?

There are a variety of platforms that can help your employees work safely from home. Here is a brief overview of the services you should implement to improve the security of your remote work.

Web protection by DNS

Web DNS protection platforms are Cloud services, which provide content filtering and antivirus protection.

These cloud-based products are, therefore, essential for protecting remote workers. They are easy to install on a laptop and provide ideal protection for working from home.

DNS web protection services come with reporting, which helps ensure that everyone is browsing the web securely and according to company policy during working hours.

Some platforms offer to filter the behaviour of employees on the web during working hours, but not after. This allows users to use work devices for personal tasks, such as shopping or going on social media, while providing adequate protection.

Professional password manager

This is important for all employees, but even more so for those working from home. These platforms manage complex passwords without you having to remember them. This ensures the security of all accounts. This prevents employees from using the same passwords, or easily guessable passwords, for all of their accounts.

This is important because it ensures that they comply with the company’s password policy. Many password managers also allow administrators to define password policies so that they have a certain length and that they should be updated after a certain time, for example.

Email encryption

If you work with people working from home, chances are you are sending a lot of emails. These will likely contain sensitive business information, which must be protected. Email encryption platforms are a great way to do this.

It is very easy to send internal emails when the sender and the recipient use the same encryption service. Both parties will need to verify their identity before accessing it, but the email is readable in Outlook. This means that even in the event of theft or loss of a telework device, email communications and attached documents remain secure.

These platforms also allow admins to know to whom employees are sending encrypted emails. This reduces the risk of employees sharing restricted content without permission.

What do you think?

Written by Sean Longstaff

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